PHOTO & VIDEO POLICY

UCLA Black Alumni Association (UBAA)
Last Updated: November 17, 2025

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The UCLA Black Alumni Association (“UBAA,” “we,” “our,” or “us”) is committed to fostering community, celebrating achievement, and documenting our programs and events. This Photo & Video Policy explains how photos, videos, and other media may be captured, used, and shared when you engage with UBAA, attend our events, or participate in our activities.

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By attending UBAA events—whether virtual or in person—you acknowledge and agree to the terms described below.

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1. PURPOSE OF PHOTO & VIDEO COLLECTION

UBAA captures photos, videos, and other media to:

• Document and celebrate UBAA programs, events, and milestones

• Promote scholarships, fundraising initiatives, and community activities

• Highlight the achievements and contributions of alumni and students

• Share content via our website, social media, newsletters, and marketing materials

 

This media helps us tell the story of our work and strengthen engagement within the Bruin community.

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2. CONSENT & PARTICIPATION

By entering a UBAA event or participating in UBAA programs, you give permission for UBAA to:

• Capture your image, likeness, and/or voice

• Use this media in promotional, educational, or informational materials

• Publish the media on platforms including (but not limited to):

  • UBAA website

  • Social media pages

  • Newsletters

  • Printed publications

  • Press releases

  • Event materials

 

This consent applies unless you request otherwise (see Section 5).

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3. TYPES OF CONTENT WE MAY CAPTURE

Examples of media collected include:

• Event photography and videography

• Livestream recordings

• Interviews or testimonials

• Group photos

• Candid event footage

• Award ceremonies and recognition presentations

 

UBAA may also capture crowd shots where individuals may be visible but not individually identified.

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4. HOW MEDIA IS USED

Images and videos may be used for:

• Marketing and promotional content

• Scholarship and fundraising campaigns

• Annual reports and organizational documentation

• Event recaps and community highlights

• Social and historical archives

 

UBAA does not sell photos, videos, or personal information to third parties.

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5. OPT-OUT OPTION

We respect your privacy and understand that some individuals may prefer not to have their image used. If you wish to opt out:

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(A) Before an Event:

Email us at info@uclablackalumni.org with your name, the event name, and your request.

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(B) During an Event:

Inform a UBAA staff member, volunteer, or photographer so they can accommodate your request.

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(C) After Media Has Been Published:

If your image appears in a digital publication or social media post and you prefer its removal, contact us at info@uclablackalumni.org
We will review and honor reasonable requests as appropriate. Please note that crowd shots may make opt-out requests more complex, but we will make every effort to remove identifiable images.

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6. MEDIA SUBMITTED BY ATTENDEES

If you share photos or videos with UBAA—whether through email, social media tagging, or event submissions—you grant UBAA permission to:

• Repost, publish, or share the content

• Use the content for promotional or archival purposes

• Display your name or social media handle when appropriate

 

You retain ownership of your media.

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7. CHILDREN & MINORS

UBAA takes additional precautions when photographing or recording minors.
For programs involving children under 18, we may require:

• Parent or guardian consent forms

• Restricted-use guidelines

• Special identification measures for non-consenting minors

 

If minors attend general public events, standard event photography rules apply.

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8. THIRD-PARTY MEDIA

Occasionally, external photographers, news outlets, or partner organizations may be present.
These third parties are responsible for managing their own permissions and policies.

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9. CHANGES TO THIS POLICY

UBAA may update this Photo & Video Policy periodically. Changes will be posted on this page with an updated “Last Updated” date.

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10. CONTACT US

For questions or requests related to this policy, please contact:

UCLA Black Alumni Association (UBAA)
Email: info@uclablackalumni.org
Website: www.UCLABlackAlumni.org